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Meeting Communication

by | Oct 13, 2006 | PKF Texas - The Entrepreneur's Playbook®

Note: Running most Fridays in FromGregsHead.comis a continuing series of tips brought to you by Greg Price. These run Saturday mornings during the BusinessMaker’s Radio Show on Supertalk 97.5. Audio files can be found on the Entrepreneur’s Playbook page of the PKF Texas website.

This tip is brought to you by Thomas A. Kayser, author of Mining Group Gold and PKF Texas.

Communication can be one of the most misunderstood and misused tools in business. How do you effectively communicate with your employees and not waste time in meetings? Effective communication does not just happen. 

Every meeting should have an agenda with time allotted for each topic. There should be a facilitator, timekeeper, and a scribe.

The facilitator plans the meeting, prepares the agenda, and keeps the group on task during the meeting.
Planning for meetings should include answers to the following questions:

· What is the purpose and desired outcome?

· Who should attend?

· What is the agenda content and topic flow?

The time keeper reminds the group what time it is and if they are exceeding the time allowed for each topic.

The scribe is responsible for keeping meeting notes and action item assignments.

In practicing these simple techniques you will be more effective with better results.

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